A reputable Construction and Engineering firm is currently recruiting Head of Facilities Management. You will be directly reporting to the Chief Operating Officer
Main Purpose of job:
Provide the organisation with Facility Management expertise for the entire real estate portfolio. Focus on using best business practice to improve efficiency, reduce operating costs and obtain 'value for money' whilst increasing productivity through improved processes and systems.
Main Responsibilities:
1. Act as the Facility Manager for all the real estate portfolio and manage a small in-house team of facility and maintenance staff
2. Understand the real estate portfolio and the businesses service level expectations and translate these into solutions
3. Provide management with ideas and recommendations on how to maximising FM opportunities through the portfolio
4. Review key FM projects, budgets and spending, and act as the focal point for the roll up and review of FM budget and spending
5. Review all existing outsourced maintenance and other FM contracts and renegotiate and re-tender where add-value is identified
6. Calculating and comparing costs for required goods or services to achieve maximum value for money
7. Procurement and contract management responsibility
8. Manage
a. Building and grounds maintenance
b. Cleaning
c. Catering and vending
d. Health and safety
e. Security
f. Utilities and communications infrastructure
g. Space management
9. Preparing documents to put out tenders for contractors
10. Project manage supervise and coordinate the work of contractors on projects
11. Investigating availability and suitability of options for new premises
12. Planning for future development in line with strategic business objectives
13. Managing and leading change to ensure minimum disruption to core activities
14. Liaising with tenants of commercial and office properties on fit-out and FM issues
15. Directing and planning essential central services such as fit-out and FM issues, reception, security, maintenance, mail, archiving, cleaning, catering, waste disposal and recycling
16. Ensuring the real estate portfolio meets health and safety requirements
17. Planning best allocation and utilisation of space and resources for new buildings, or re-organising current premises
18. Checking that agreed work by staff or contractors has been completed satisfactorily and following up on any deficiencies
19. Using performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement
20. Responding appropriately to emergencies or urgent issues in the FM field as they arise
21. Assess the current condition of electrical, air conditioning, plumbing and other essential facilities and equipment
22. Maintain accurate records of the condition of equipment and other systems in the buildings
23. Participate in the development of policies and procedures that affect the real estate portfolio
24. Create monitoring systems or programs to detect problems as early as possible
25. Develop systems and processes for the repair and maintenance of facilities where they don't exist, and improve those that are in place
26. Develop back-up or alternative systems for common problems such as power shortage where applicable
27. Prepare records and reports for the safety of the real estate portfolio
28. Recruiting facilities service staff and training them appropriately to ensure competent work output
29. Develop staff development programs such as skills enhancement trainings and sessions
30. Train the FM team on the proper use and care of its equipment and resources
31. Coordinate with senior management on other work-issues as they arise
Job Details
| Date Posted: | 2013-08-25 |
| Job Location: | Dubai, United Arab Emirates |
| Job Role: | Support Services |
| Company Industry: | Construction/Civil Engineering; Construction; Facilities Management |
Preferred Candidate
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