JOB SUMMARY:
A leading, international consultancy are currently looking for a Regional Finance Assistant to join us in our Abu Dhabi office. This is a varied role that will give the successful candidate exposure to a number of areas within the field Finance.
Working alongside the Finance Manager your main duties will include raising monthly sales invoices, maintaining the purchase ledger function, maintaining the cash books for three countries, assisting with monthly expenses and payroll as well as assisting with month end accounting duties such as journal processing and balance sheet reconciliations.
The successful candidate will be able to cope with a busy workload, have excellent communication skills, be well presented, confident and able to cope with the demands of working in a small team.
KEY DUTIES:
Reporting to the Finance Manager, you be required to work in a small team which supports the financial activities for the GCC region (Qatar, Oman and the UAE).
You will be responsible for processing sales and purchase invoices for various cost centres within the business.
Financial & Management Accounting:
• Ensure transactions are properly recorded and entered into FMS (Financial Management System)
• Maintain & reconcile the expense, purchase, sales and cash books
• Responsible for purchase ledger activities such as maintaining supplier accounts & ensuring prompt payments for all accounts due
• Prepare monthly balance sheet reconciliations
• Prepare monthly profitability reports for major projects in the region
• Assist with the annual audits
• Maintain financial files & records
• Maintain and update the fixed assets register
Accounts Payable & Accounts Receivables:
• Code all purchase ledger invoices and ensure that they are recorded in FMS in a timely manner
• Ensure that approvals are obtained prior to invoices becoming payable
• Prepare payments (bank transfer & cheque payments) for outstanding suppliers
• Reconcile the accounts payable accounts with supplier statements.
• Assist with the monthly sales invoicing
• Liaise with the centralised credit control dept regarding any outstanding invoices and best approach for chasing debts
Intercompany Invoicing:
• Raising any intercompany invoices per intercompany agreements
• Issue intercompany within the specified time period and issue intercompany forms that need to be reconciled on a monthly basis
• Receive intercompany invoices, code and book on FMS, obtain approvals and ensure that invoices are paid within the 30 day payment terms
• Populate Intercompany forms and highlight all outstanding intercompany debtors and creditors on a monthly basis.
Expenses:
• Receive all staff expense claim forms and obtain Line Manager approval
• Include staff expenses within the monthly payroll cycle
• Code expense claims and book in FMS
Payroll Management:
• Set up all new employees up in FMS and assign a cost rate
• Liaise with HR Department regarding any new starters and leavers in the month to ensure payroll cycle is up to date
• Calculate employee salaries, deductions and contributions
• Accrue for End of Service calculations
• Ensure all UAE employees have labour cards and payments are in line with the Wage Protection Scheme (WPS)
• Upload Salary Information (SIF) Files to our banking system awaiting approval from Management.
• Enter payroll journals in FMS
Reporting:
• Prepare monthly project staff utilisation reports, profitability reports for major projects and ad-hoc reports for variance analysis from budget.
Job Details
| Date Posted: | 2013-03-24 |
| Job Location: | Abu Dhabi, United Arab Emirates |
| Job Role: | Accounting/Banking/Finance |
| Company Industry: | Construction; Construction/Civil Engineering; Consulting Services |
Preferred Candidate
| Career Level: | Mid Career |
| Nationality: | Australia; Canada; Great Britain (UK); Ireland; New Zealand; United Kingdom; United States |
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