We are looking for an experienced dynamic PA to work for the Executive Manager of a trading company in Jeddah, Saudi Arabia.
Job Purpose:
To provide an efficient and responsive administrative, organizational, and logistical service to the Executive Manager, helping him to manage and priorities his time and enabling him to focus on business development and high-level management issues.
ACCOUNTABILITIES:
1- Provide first class administrative support including scheduling and managing demanding Outlook calendar while keeping the Executive Manager highly accessible
2- Provide dedicated support to ensure all secretarial and administrative tasks are handled efficiently and effectively including diary management, organizing appointments, meetings and travel arrangements
3- Management of the time and advise of current or potential diary conflicts
4- Screening telephone calls, enquiries, emails and requests, and handling them when appropriate
5- Welcome and advise visitors; promoting professional image of the organization and ensure guests meeting with the Executive Manager are well taken care of
6- Research, conducting research on the internet
7- Be responsible for organizing and attending meetings and ensure the Executive Manager is prepared in advance; Coordinate and follow up on appointments both business and personal
8- Complete the Executive Manager's personal and official expense reports and managing a budget
9- Design, implement and maintain office systems to deal efficiently with paper flow; and implement confidential systems for sensitive organizational issues
10- Organize and store paperwork, documents and computer-based information
11- Arrange travel and accommodation and, occasionally, travel with the Executive Manager to take notes or dictation at meetings, or to provide general assistance during presentations
12- Taking and giving dictations
13- Attending events/meetings as the principal's representative
14- Writing reports, executive summaries and newsletters
15- Updating websites
16- Typing documents and sheets
17- Sourcing and ordering stationery and office equipment
18- Decorate & organize the CEO's office
19- liaising with staff, suppliers and clients
20- Resolve routine and non-routine administrative problems
21- Drive for some business trips & meetings, Drive for some personal trips when requested to do so, Drive VIP guests to the Airport
22- Supervise and arrange for all car maintenance
23- Assist in shopping and gift giving
Job Details
| Date Posted: | 2013-03-17 |
| Job Location: | Jeddah , Saudi Arabia |
| Job Role: | Secretarial |
| Company Industry: | Hospitality/Tourism/Travel |
| Monthly Salary: | US $2,000 |
| Joining Date: | 2013-04-01 |
Preferred Candidate
| Career Level: | Mid Career |
| Gender: | Male |
| Nationality: | Philippines |
| Degree: | Baccalauréat / Diplôme supérieur |
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