Responsibilities:
1 | SUMMARY OF FUNCTIONS:
Responsible for performing a variety of duties mainly for the CEO and company in general.And attend to visitors and deal with inquiries on the phone and face-to-face. Supply information regarding the firm to the clients.
2 | MAJOR DUTIES AND RESPONSIBILITIES:
• Provide administrative assistance mainly to the CEO and other company officers as required or as requested including correspondences, typing, information research, filing and taking telephone messages. Drafts memos/letters as appropriate.
• Schedule and perform word processing activities; format, revise and print out final copies of complex documents for the employees.
• Maintain the CEO calendar.
• Coordinate all travel arrangements for the company; research and make flight, hotel and rental car reservations in accordance with company policies and to obtain most economical and efficient travel. Create travel itinerary and schedules in accordance with authorized travel requests.
• Maintain company files, soft and hard copy alike.
• Performs duties in receptionist's absence.
• Performs other administrative or office duties as required or as assigned.
• Communicate and handle incoming and outgoing electronic communications on behalf of the CEO.
• Prioritize and manage multiple projects, and follow through on issues in a timely manner.
• Responsible for managing calendars, interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings.
• Arrange travel reservations and schedules for executive management, as needed.
• Answer phones and direct all incoming calls to appropriate department promptly and efficiently.
• Assist CEO or executives with preparation of presentation materials.
• Review and summarize reports and documents; prepare background documents and outgoing mail as necessary.
• Answer telephone calls, and direct them to corresponding departments.
• Take messages.
• Provide information to callers about the organization.
• Greet people upon reception.
• Direct guests to correct departments.
• Handle queries from customers.
• Provide administrative support.
• Prepare letters and documents.
• Receive, sort and deliver mail to corresponding departments.
• Schedule appointments.
• Maintain the appointment calendar updated.
• Organize and coordinate meetings.
• Maintain a tidy reception area.
3 | ORGANIZATIONAL RELATIONSHIPS:
Reports directly to the Administration Manager.
Job Details
| Date Posted: | 2013-07-31 |
| Job Location: | Amman, Jordan |
| Job Role: | Secretarial |
| Company Industry: | Computer/Software; Information Technology; Internet/E-commerce |
| Joining Date: | 2013-08-19 |
Preferred Candidate
| Career Level: | Mid Career |
| Degree: | Bachelor's degree / higher diploma |
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