Key Responsibilities:
• Greets, screens and directs visitors at company sites to specific locations and offices.
• Issues badges and passes to visitors authorized to enter company property, acts as focal for receipt and delivery of mail including express packages, and provide general company location and policy information to inquirers.
• Applies appropriate protocol, discretion, and diplomacy when assisting such visitors as government officials, company, customers, and the media, and shows sensitivity to the culture and customs of local and foreign visitors.
• Participates on team tasks to improve office and reception processes, documents reception conditions, and implements changes.
• Manage incoming and needed outgoing phone calls and access to/from office of office occupants and visitors in accordance with office safety and security policies and procedures.
• Provide office support for business travelers and travelers requiring general/emergency assistance, also by providing assistance with flight booking and transportation arrangements.
• Schedule use of conference rooms; keep track of office occupants including all visitors.
• Document office visitor traffic.
• Guide visitors to some office safety measures.
• Perform proficient communications with customers and business partners (via all office communication channels) to effectively support office activities.
• Provide general office assistant support to in-office management and business administration personnel as required, including taking care of post office activities and small office supplies purchases in nearby stores, manage office stationary and kitchen supplies including stock holding and ordering, and other tasks as instructed by the manager.
• Maintaining office inventory listing, coordinating the updates in cooperation with the Office Manager.
• Making all necessary arrangements for internal business meetings (in coordination with concerned focal).
• Assisting in selected functions such as scanning, photocopying and filing documents.
• Assisting in data entry processing and providing support to BU leader(s) when required.
• Other duties as assigned by management
Job Details
| Date Posted: | 2013-09-22 |
| Job Location: | Doha, Qatar |
| Job Role: | Administration |
| Company Industry: | Airlines/Aviation; Security |
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