Bayt.com Jobs: Executive Office Administrator - Manpower Middle East

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Executive Office Administrator - Manpower Middle East Jan 16th 2013, 12:11 Our client a high profile Aerospace company is seeking to recruit for an Executive Office Administrator. You will be reporting directly to the Country President Saudi Arabia. This position will be based in Riyadh Position description Personal and confidential assistant to the President, Saudi Arabia, with responsibility for a range of administrative functions. The position is required to work with strict confidentiality, discretion and limited supervision. • Provide a high level of professional and confidential office support to the President, including prioritizing and initiating action on all incoming correspondence; • coordinating diary events and appointments; screening of telephone calls and visitors; and managing follow-up action on redirected work. • Prepare a wide range of confidential reports, correspondence, memos, minutes, agendas or other documents, and coordinate action that needs to be taken in relation to these. • Coordinate the President s travel requirements by booking domestic and international travel, hire cars, accommodation, and organizing scheduling for meetings etc as required. • Assist in preparation of correspondence and other written material by researching and gathering information and reference materials from various sources, and drafting reports as required by the President. • Process and reconcile the President s expense accounts and payments. • Undertake other designated administrative duties such as booking of rooms/venues for meetings, arranging catering, etc. Competencies • Ability to utilize financial systems to reconcile expenses, track expenditure and process accounts. Experience and ability in using shorthand for correspondence and minute taking is highly desirable. • Demonstrate sound written, oral and interpersonal communication skills, including the ability to retain composure and flexibility under pressure, to facilitate effective working relationships and workflow. • Demonstrated ability to analyze issues, determine priorities, establish a course of action and follow through to completion. Demonstrated competency in utilizing a number of appropriate software packages including Microsoft Office 2000 suite to enhance administrative support. Willingness and ability to manage resources such as equipment, information databases and files, stationary, etc. • Effective liaison with senior administrative/office staff is required. • Friendly, cooperative and willing approach to assisting others as needed, and in undertaking routine work as well as special assignments. • Must demonstrate professional qualities of integrity, reliability, confidentiality, initiative and the ability to work proactively with limited supervision. Job Details Date Posted: 2013-01-16 Job Location: Riyadh, Saudi Arabia Job Role: Administration Company Industry: Airlines/Aviation Preferred Candidate Career Level: Mid Career Apply Now - Jobs in Saudi Arabia - Search All Jobs

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