Bayt.com Jobs: Executive Assistant - United Arab Shipping Company

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Executive Assistant - United Arab Shipping Company Mar 4th 2013, 04:52 UASC is currently looking to recruit an Executive Assistant in Dubai to provide efficient personal assistance and secretarial support to the VP including time management, administrative duties, conducting research and preparing statistical reports to ensure that VP are able to function efficiently to achieve business goals. Key Accountabilities: • Provide a complete secretarial and administrative service to VP to facilitate Company processes and allow them to concentrate on mainstream activities. • Provide a time management/diary service for the VP to ensure they are able to attend all key meetings at the appointed times with all relevant documents needed for the meeting. • Prepare reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software. • Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution. • Provide a complete correspondence service, including faxes and email, routing correspondence as necessary and drafting replies where appropriate to ensure that all mail is dealt with efficiently. • Observe confidentiality procedures and register and track accountable documentation, records and reports to ensure security and control. • Perform general office duties such as ordering supplies. maintaining records management systems, and performing basic bookkeeping work. • Make travel arrangements in a cost and time-effective manner, including booking itineraries/venues, to ensure the most effective use of VP's time. • Provide any ad hoc activities requested by VP. • Follow all relevant operational procedures and instructions so that work is carried out in a controlled and consistent manner. • Screen and respond to incoming calls for the VP and take appropriate action to handle the situation. Make routine telephone calls to follow up actions on behalf of the VP. Job Details Date Posted: 2013-03-04 Job Location: Dubai, United Arab Emirates Job Role: Secretarial Company Industry: Shipping Joining Date: 2013-04-01 Preferred Candidate Career Level: Mid Career Apply Now - Jobs in UAE - Search All Jobs

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