Bayt.com Jobs: HR & Office Administrator - MEDECINS SANS FRONTIERES

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HR & Office Administrator - MEDECINS SANS FRONTIERES Mar 19th 2013, 05:34 The MSF Office in Abu Dhabi was founded in 1991 under the sponsorship of Sheikh Nahayan, Minister of Higher Education and Sciences. The Regional Office consists of 3 departments: communications, fundraising and administration, and also acts as a regional support base for MSF logistics, operations and recruitment, with an average of 22 staff members in total. ate OBJECTIVE: MSF is currently seeking a motivated and committed candidate for the positin of HR & Office Administrator to be responsible for ensuring smooth and efficient running of all administration and related services for the MSF office in Dubai, including reception, office management, HR, finance, IT and general administrative support. JOB DESCRIPTION: Reception • Ensure reception of all visitors in to the office, answer the main telephone line and manage the general office email address in a professional and timely manner. • Provide prompt coordination and distribution of all internal and external mail. • Manage the regular distribution of MSF publications in an efficient and cost effective way, maintaining updated internal and external contact lists. Finance • Facilitate reception of donations. • Manage the petty cash and arrange timely payment of invoices and bills. • Facilitate local purchases and maintain regular liaison with finance for approvals and issues arising. Office Administration • Implement a user-friendly system for booking use of MSF facilities and borrowing materials. • Oversee the inventory of office equipment, the MSF stock, and proactively manage all office consumables. • Manage all office related contracts (post, IT support, cleaning, etc.) including researching and negotiating new service providers as required. • Maintain records of external correspondence, and implement a filing system. • Provide administrative support to organize events or meetings, book facilities, take minutes, draft correspondence, compile or circulate information and so on. • Ensure appropriately organized and efficient office environment, acting as the focal point for all staff needs and requests relating to the office functioning. Human Resources • Facilitate local recruitment, and coordinate administrative steps for incoming and outgoing staff. • Uphold MSF internal policies and procedures, proactively advising team members and highlighting any suggestions or areas of concern to the Executive Director. • Oversee implementation of the MSF staff health care policy. Manage beneficiaries, confidentially facilitate staff claims, negotiate insurance contracts, and reflect on policy implementation with concerned referents. • Process work expense claims, ensuring equity and coherence between staff. • Regularly update and circulate staff chart and contacts. • Coordinate responses to international and national recruitment inquiries. • Assist and/or lead HR related projects or dossiers upon request. Other  Participates in quarterly, monthly, and weekly meetings. Be informed about MSF activities and actively contribute to the strategic and specific objectives.  Works in close collaboration with the admin team, proactively acting as a backup when necessary. Job Details Date Posted: 2013-03-19 Job Location: Dubai, United Arab Emirates Job Role: Human Resources/Personnel Company Industry: Other Monthly Salary: US $4,000 Joining Date: 2013-04-14 Preferred Candidate Career Level: Mid Career Degree: Bachelor's degree / higher diploma Apply Now - Jobs in UAE - Search All Jobs

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