Bayt.com Jobs: Business Support Assistant - Manpower Middle East

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Business Support Assistant - Manpower Middle East Jan 20th 2013, 12:44 Our client, a multinational organisation specialising in Banking products is seeking a Business Support Assistant to be based in Dubai. You will be reporting directly to the Debit Lead AP&MEA and GP&S Co-ordinator MEA, Head of Strategic Projects MEA, Principle Advisors MEA This is a Contract Staffing role under Manpower and renewable to a longer period depending on performance and business needs. Scope of Role The position reports to (1) Debit Lead AP&MEA and GP&S Co-ordinator (2) MEA Head of Strategic Projects MEA and (3) Principle Advisors MEA. For clarity and guidance, the expectation is that responsibilities will comprise of administration support, travel coordination and general admin support equally (outlined below) across 3 reporting lines. Administrative Support • Manage the calendar, taking into consideration the different time zones and work-week of the rest of the world • Organise meetings, • Prepare agenda, • Arrange working lunches where required, • Liaise with IT to ensure that technical requirements of meetings are taken care of (e.g. laptop for group webinars, presentations, videoconference) • Screen calls Travel Coordination: • Bookings and co-ordination of all travel arrangements (international and local) o Drawing up of detailed travel itineraries for these trips o Co-ordinate travel arrangements (hotel bookings, visas, invitation letters, booking of airport transfers and ground transportation, etc, ) o Where necessary, liaise with other company's Offices to arrange for meetings • Assist and co-ordinate in all travel arrangements for all incoming visitors for the relevant department and assisting guests in obtaining entry visas • Complete Expense Reports (Travel and Entertainment) on regular basis. General Admin Support • Manage and co-ordinate monthly team events and meetings. Organise and co-ordinate any office event arrangements (Workshops, Conferences, Seminars, etc, ) • Type all memorandums and letters with a high margin of accuracy, including formatting of MS Word documents • Co-ordinate internal training, including the booking of training facility/venue, preparation of training materials, etc, • Serve as administrative liaison to others within and outside the company • Co-ordinate orientation of new staff in the relevant departments • Co-ordinate H.E.A.R.T Awards (Staff Recognition Programme) for employees Job Details Date Posted: 2013-01-20 Job Location: Dubai, United Arab Emirates Job Role: Accounting/Banking/Finance Company Industry: Banking Preferred Candidate Career Level: Mid Career Apply Now - Jobs in UAE - Search All Jobs

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