Bayt.com Jobs: Executive Secretary - Courtyard by Marriott & Residence Inn, Jizan

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Executive Secretary - Courtyard by Marriott & Residence Inn, Jizan Jan 29th 2013, 10:16 Greet persons entering the office, determine nature and purpose of visit, and direct/escort to destination. Open, read, and prepare answers to routine letters. Locate and attach appropriate files to incoming correspondence requiring replies. Take and distribute meeting minutes to appropriate individuals. Handle and distribute incoming and outgoing mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Transmit information or documents using a computer, mail, or facsimile machine. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers such as telephone, typewriter, fax, photocopier, calculator, and electronic peripherals. Document and communicate all guest requests/complaints to appropriate personnel. Responsibilities General Administration § Open, read, and prepare answers to routine letters. § Locate and attach appropriate files to incoming correspondence requiring replies. § Take and distribute meeting minutes to appropriate individuals. § Handle incoming and outgoing mail, including date stamping and distributing incoming mail (e.g., overnight mail, delivery/messenger services, First Class, Federal Express, UPS, Cablegrams, Telex, Mailgrams, Telegrams, Voicemail certified, International, and Registered). Documentation/Reporting § Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Computers/Software § Transmit information or documents using a computer. § Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. § Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservation and answer inquiries from guests. Job Details Date Posted: 2013-01-29 Job Location: Jizan, Saudi Arabia Job Role: Secretarial Company Industry: Hospitality/Tourism/Travel Preferred Candidate Career Level: Mid Career Apply Now - Jobs in Saudi Arabia - Search All Jobs

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