Bayt.com Jobs: Executive Secretary - Courtyard Riyadh by Marriott

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Executive Secretary - Courtyard Riyadh by Marriott Mar 6th 2013, 12:03 Policies and Procedures § Maintain confidentiality of proprietary materials and information. § Protect the privacy and security of guests and coworkers. § Follow company and department policies and procedures. § Ensure uniform, nametags, and personal appearance are clean, hygienic, professional and in compliance with company Policies and procedures. § Perform other reasonable job duties as requested by Supervisors. General Administration § Open, read, and prepare answers to routine letters. § Locate and attach appropriate files to incoming correspondence requiring replies. § Take and distribute meeting minutes to appropriate individuals. § Handle incoming and outgoing mail, including date stamping and distributing incoming mail (e.g., overnight mail, delivery/messenger services, First Class, Federal Express, UPS, Cablegrams, Telex, Mailgrams, Telegrams, Voicemail certified, International, and Registered). Documentation/Reporting § Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Computers/Software § Transmit information or documents using a computer. § Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. § Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservation and answer inquiries from guests. Office Equipment § Operate standard office equipment other than computers such as telephone, typewriter, fax, photocopier, calculator, and electronic peripherals. § Transmit information or documents using mail, or facsimile machine. Communication § Document all guest requests/complaints and communicate such to appropriate personnel for proper handling. § Receive persons entering the office by greeting them, determining nature and purpose of their visit, and directing or escorting them to specific destinations. Job Details Date Posted: 2013-03-06 Job Location: Riyadh, Saudi Arabia Job Role: Secretarial Company Industry: Hospitality/Tourism/Travel Preferred Candidate Career Level: Mid Career Apply Now - Jobs in Saudi Arabia - Search All Jobs

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