The Support Services Supervisor supervises the following services:
1- Administrative services consisting of officer services and vendor relations.
2- Government services such as obtaining and renewing IQAMAS and Visas, Ministry of Foreign Affairs, Labor office, and Police Department.
3- Coordination with the Deputy Ministry of Mineral Resources (DMMR).
The Support Services Supervisor will also oversee all communications, events and occasions including internal and external events.
Work includes supervising all company material printings and arranging publications and advertisings.
The position is responsible for implementing operation excellence activities within the job holder's span of control.
Responsibilities
- Coordinates and controls all activities to the functions of Support services including communications systems both phone and fax, stationary supplies, mail and transportation for Jeddah office.
Ensures all functions / services operate efficiently and cost effectively.
- Researches and evaluated and performance of contractors. Provides reports and recommendations to management for further action.
Ascertains cost and service benefits regarding contracted services.
- Coordinated and reviews documentation for IQAMA'S, passports, entry / re- entry visas, travel authorizations.
Ensures all documentation has been properly completed.
Provides recommendation to Manager to authorize documents and ensures delivery to appropriate government department.
Follows- up outstanding or complex issues with government departments ensuring efficient processing of documentation.
Ensures compliance with government regulations.
- Reviews and recommends payment of invoiced services i.e. catering, transportation, janitorial, telephones, office equipment, etc.
Ensures all invoices and supporting documents have been checked and verified.
- Act as committee member regarding the disposal of motor vehicles and other administrative services assets. Assists in developing contracts for sales/auction. Communicated with other committee members to ensure best available contractual arrangement.
- Act as the representative in government relations and public relations matters such as ministries, universities, conferences. And exhibitions, when designated by the upper management.
- Arrange for company's official inauguration of projects including communication and coordination with public official authorities.
- Prepares receptions of parties and public inauguration guest's seating's and party programs, including inspection of audio and visual tools and equipments.
- Supervises standards and work completion of all company's printing material, including calendars, diaries, folders, letterheads, and business cards.
- Follow-up all press releases related to company's news and public announcements and bring to the attention of company's management all related press release of news. This would require watching all newspaper, TV and radio releases about the company.
- Arrange with the ministry of labor for company's participation in the ministry's conferences and events for Saudization and for obtaining ministry's Saudization certification and awards.
- Supervises the design, selection, and delivery of the company's public relations gifts and VIP gifts. This would include receipt of the delivered gifts, keeping and safeguarding and release of the same as per management instructions.
- Arrange official site visits to company's all sites for governmental officials and VIP guests to sites.
Job Details
| Date Posted: | 2013-03-04 |
| Job Location: | Jeddah , Saudi Arabia |
| Job Role: | Support Services |
| Company Industry: | Mining |
Preferred Candidate
| Career Level: | Mid Career |
| Degree: | Bachelor's degree / higher diploma |
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