Bayt.com Jobs: Office Coordinator

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Office Coordinator May 30th 2013, 07:00 To be responsible for organizing and coordinating the activities of the department, provide administrative and secretarial support where required and serve as a custodian for all documentation handled in the department Core Responsibilities: • Manages the scheduling and coordination of departmental meetings and group activities • Makes the travel arrangement for colleagues in the department, maintains the leave database, advises the colleagues on policies and other administrative assistance • Coordinates with the Finance and HR department on policies and procedures to confirm eligibility and ensures compliance with organization practices • Processes purchase requisitions, invoice requests, travel reimbursements, corporate expenses and other business related expenses • Orders and distributes stationary, letter heads and business cards as per requirement • Greets and receives all visitors in a pleasant and courteous manner, informs the required colleague with the department of the visitor's arrival • Handles couriers, letters and faxes and ensures tracking of documents and follows-up in case of delay or non-delivery • Maintains a contact list of all colleagues to effectively manage colleague communication • Assist in preparing documents for management in a timely and accurate manner • Manages & Organizes department files and records and is the custodian of all business related contracts and correspondence • Maintains all MIS Contracts and Licenses of the company • Supports the department in business activities and projects, gathers information, coordinates with cross functional teams, and follows-up on behalf of staff • Acts as backup in case of absence or unavailability for Executive Coordinators as and when requested • Performs other responsibilities and tasks as required or as directed by department head from time to time Self-Management: • Strives to achieve the highest levels of proficiency on all competencies and skills required to perform the role • Sets performance goals in the beginning of the year after discussion with the department head and ensures that the goals are achieved during the course of the year • Identifies the training and development requirements for self and agrees on them with the department head to ensure that the required training is arranged and attended Job Details Date Posted: 2013-05-30 Job Location: Kuwait Job Role: Administration Company Industry: Administration Preferred Candidate Career Level: Mid Career Degree: Bachelor's degree / higher diploma Apply Now - Jobs in Kuwait - Search All Jobs

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