KAUST (King Abdullah University of Science and Technology)
Administrative Assistant
Competitive Tax-free Salary
Job Location: Saudi Arabia
Job Type: Non-Academic
King Abdullah University of Science and Technology (KAUST) is a major new graduate university focused on becoming a leader in science and technology research and graduate education. Located near Jeddah, Saudi Arabia, the university's coastline campus on the Red Sea features high-quality residences, extensive recreational facilities and beach, a multicultural environment, and a high quality of life for employees and their families.
Job Summary
Provide general office support and technical assistance to the Visualization Laboratory team members in the preparation of data and report materials, scheduling and correspondence.
Major Responsibilities
• Serves as the first point of contact for all visitors and callers to the office.
• Greets and assists scheduled and impromptu visitors.
• Receives telephone calls and visitors. Gives answers to routines questions or takes messages. Refers other matters to appropriate personnel.
• Handles routine and confidential correspondence.
• Creates and maintains filling systems, records, and indices, including files of a confidential nature.
• Keeps reference files and policy manuals up-to-date by adding new information and deleting obsolete ones. Handles routine revisions to guidelines and procedures manual.
• Prepares various statistical reports, data analysis and summarizes using financial, planning and programs, statistical or other reference data as source material.
• Maintains e-time reporting systems in accordance with the University's guidelines and procedures.
• Types all kind of correspondence, reports, and KAUST forms.
• Maintains office supplies as necessary.
• Manages and arranges travel itineraries, ticket reservations and purchases, and travel advances as required.
• Operates a variety of office equipment: personal computers, copiers, scanners, fax machines, etc., as required.
• Manages, sorts, logs, and distributes incoming and outgoing mail as required.
Organization: Core Labs and Major Facilities
Division: Core Lab: Cornea Visualization
Technical Skills
- Planning and Organizational Skills: Excellent organizational skills.
- Expertise and Technical Knowledge: Excellent working knowledge of Microsoft Office suite and related software (Word, Excel, PowerPoint, Adobe Acrobat PDF files, etc.).
- Communication skills: Excellent English verbal and written communication skills.
Non-Technical Skills or Attributes
· Ownership/Account/Dependability: Ability to work independently, and the capacity to prioritize and complete tasks in a timely manner.
· Interpersonal/Group Skills: Must possess good work habits, a strong work ethic and be able to adhere to University work hours, policies and standard business etiquette.
Ability to exercise discretion when handling confidential material.
· Flexibility/adaptability: Ability to work with diverse populations and foster a cooperative work environment.
Required Education
· Minimum of High School or Diploma.
· Bachelor's Degree is desirable.
Required Experience
· Minimum of 5 years experience in administrative works for High school, or;
· Minimum of 3 years experience in administrative works for Diploma.
To apply, visit the KAUST website at http://apptrkr.com/365887. All applications must be submitted through this site for consideration.
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Job Details
| Date Posted: | 2013-06-26 |
| Job Location: | Saudi Arabia |
| Job Role: | Administration |
| Company Industry: | Education, Training, and Library |
Preferred Candidate
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