Are you an Administrative Assistant who thrives in a fast paced work environment? Do you have exceptional integrity? Are you someone who pays attention to detail, can follow direction, but work independently? Do you have a proven track record of juggling many projects, while maintaining a positive attitude?
If the answer is yes, our fresh, exciting company is looking for you to join our exceptional team!
Skills/Qualifications: Reporting, Administrative Writing, Microsoft Office, Managing Processes, Organization, Analyzing Information, Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication
Duties and Responsibilities:
• Maintain workflow by studying methods; implementing cost reductions; and developing reporting procedures.
• Create and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes..
• Resolve administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Provide information by answering questions and requests.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
o Complete operational requirements by scheduling and assigning administrative projects; expediting work results.
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contribute to team effort by accomplishing related results as needed.
• Maintain electronic and hard copy filing system
• Retrieve documents from filing system
• Handle requests for information and data
• Prepare written responses to routine enquiries
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Schedule and coordinate meetings, appointments and travel arrangements
• Prepare agendas for meetings and prepare schedules
• Record, compile, transcribe and distribute minutes of meetings
• Open, sort and distribute incoming correspondence
• Occasionally handle procurement requests by the projects department for ad hoc purchases that are outside the large contractors scope
o Including;
• receiving the technical requirements from the projects team
• searching for possible suppliers
• obtaining competitive quotes preparing a comparison and recommendation for management
• preparing lPOs as per company templates liaising with suppliers completing delivery of items
Bilingual or multilingual candidates will be given special consideration.
Schedule interview with Deberah Bringelson at the link below
https://www.timetrade.com/book/ZQDWN
Job Details
| Date Posted: | 2013-01-15 |
| Job Location: | Dubai, United Arab Emirates |
| Job Role: | Administration |
| Company Industry: | Real Estate |
| Monthly Salary: | US $2,000 |
| Joining Date: | 2013-02-01 |
Preferred Candidate
| Career Level: | Mid Career |
| Gender: | Female |
| Degree: | Bachelor's degree / higher diploma |
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