Bayt.com Jobs: Office Manager - HB Group

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Office Manager - HB Group May 30th 2013, 07:00 Organize office operations and procedures to ensure the smooth running of the office Ensure the preparation of time sheets for all office staff Review and approve purchase orders for supplies and office requirements Liaise with other Office Managers, Companies, and departments Oversee the maintenance of all office equipment in coordination with the Maintenance Department Responsible for the supervision of all office staff and their work assignments Assign and monitor clerical and secretarial functions to the relevant staff in the office In coordination with the HR Department, recruit and select office staff for any available vacancies or office needs Offer guidance and support to new and old employees Monitor and evaluate office staff performance on a regular basis Ensure the maintenance of all office records and assign responsibility for the archives, and archiving all office documents Oversee the development of an in office filing systems Ensure that the filing systems are maintained and up to date Define and determine the appropriate procedures for record retention Ensure that all documents, records, and files to be transferred or sent to other HBG offices are done using a courier service. Oversee that all documents, records, and files are archived, transferred, or disposed of according to retention schedules and policies Ensure that office inventory is done periodically and oversee the replenishment of stock when necessary Anticipate needed office supplies and ensure all purchase orders are filled out Oversee the receipt of supplies and ensure appropriate inventory is completed upon receipt. Prepare reports on a periodical basis on individual performances. Initiate and implement incentives for staff to optimize work output. Oversee all aspects of general office coordination Maintain confidentiality in all aspects of supplier and staff information. Attend management, committee meetings or other meetings as requested Job Details Date Posted: 2013-05-30 Job Location: Tripoli, Libya Job Role: Administration Company Industry: Pharmaceutical Monthly Salary: US $2,000 Joining Date: 2013-07-01 Preferred Candidate Career Level: Mid Career Nationality: Libya Degree: Bachelor's degree / higher diploma Apply Now - Jobs in Libya - Search All Jobs

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