Bayt.com Jobs: Personal Assistant to Deputy General Manager

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Personal Assistant to Deputy General Manager Jan 28th 2013, 12:20 Duties & Responsibilities: - Receive, direct and relay telephone messages and fax messages - Perform administrative duties including typing and/or word processing all correspondence, reports and memorandum emanating from the DGM. - Receive and screen visitors, telephone calls and correspondence directed to the DGM. - Assist in the planning and preparation of meetings, conferences and conference telephone calls. - Make preparations for Group Council and committee meetings. - Compile, record, and distribute minutes of meetings. - Manage and maintain executives' schedules. - Understand administrative and operating policies and procedures for employees. - Prepare agendas and make arrangements for committee, board, and other meetings. - Assist and act in a confidential capacity to the DGM, involving department operations including matters regarding the formulation, determination and effectuation of the management policies of the department/labor relations. - Make travel arrangements for the DGM. - Perform personnel tasks for the DGM such as maintaining personnel files, preparing advertising copy for recruitment of new staff. - May attend confidential performance appraisal meetings and take minutes. - Prepare special and recurring reports for the organization by gathering data from various sources and typing information in appropriate reporting format. - Answer general inquiries from the public and other County staff regarding departmental polices, practices and procedures. - Attend meetings in order to record minutes. - Prepare invoices, reports, memos, letters, financial statements and other documents. - Set up and oversee administrative policies and procedures for offices and/or organizations. Job Details Date Posted: 2013-01-28 Job Location: Abu Dhabi, United Arab Emirates Job Role: Administration Company Industry: Oil/Gas Preferred Candidate Career Level: Mid Career Gender: Female Degree: Baccalauréat / Diplôme supérieur Apply Now - Jobs in UAE - Search All Jobs

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