Bayt.com Jobs: Executive Secretary - Mawten Real Estate Co.

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Executive Secretary - Mawten Real Estate Co. Feb 9th 2013, 06:34 SUMMERY Provide high-level administrative support to the HoD by handling information requests, preparing statistical reports, and performing functions such as preparing correspondence, receiving visitors, and scheduling meetings. PRIMARY RESPONSIBILITIES - Streamline and manage the day to day affairs to ensure smooth functioning of the HoD's Office. - Handle all administrative matters pertaining to management related activities. - Maintain HoD's working schedule, calendar and organize his office. - Schedule meetings & appointments, receive visitors, screen calls and handle other activities such as mailing, filing, typing, faxing - Prepare minutes of meetings and distribute minutes as per requirement - Prepare memos, office notices, routine letters, reports, etc., using tool such as word processing and spreadsheet etc. - Open, sort, and distribute incoming correspondence, including faxes and email. - Redirect or respond to queries in absence of or on behalf of the HoD. - Prepare agendas and make arrangements for committee, board, and other mtgs. - Coordinate and follow up with other Department Heads/Managers for information required by the HoD. - Maintain relevant management information system as well as client contact information. - Make travel arrangements, i.e. travel itinerary, visas, accommodation, car rental etc. Job Details Date Posted: 2013-02-09 Job Location: Riyadh, Saudi Arabia Job Role: Secretarial Company Industry: Real Estate Preferred Candidate Career Level: Mid Career Apply Now - Jobs in Saudi Arabia - Search All Jobs

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