Bayt.com Jobs: Executive Assistant - SAP

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Executive Assistant - SAP Oct 11th 2013, 05:00 PURPOSE AND OBJECTIVES The Assistant is responsible for the overall smooth operation of the daily office functions and duties and provides administrative support directly to management. EXPECTATIONS AND TASKS * Extensive Calendar management. * Coordinating with other Executive Assistants on a regular basis to align multiple meetings, travel, events in order to align with time differences, etc. * Coordinating with E&C Team and formulating communications to arrange Executive Meetings with Head Of Ecosystem & Channels / Head Of Telecoms & team members as well as dealing with Partners directly and following up on a daily basis. * Supporting Sales Managers & Team Requests. * Arranging internal meetings, calls, etc. * Attending to urgent matters immediately when required as well as numerous on-the-spot requests. * Liaising with the team to prepare briefing documents and briefing sessions with the necessary participants before Partner meetings and Forecast Calls. * Monitoring Head Of Ecosystem & Channels / Head Of Telecoms daily agenda and ensuring he is on time for appointments. * Coordinating with H.R to arrange interviews. * Arranging extensive Travel, Hotel & transport bookings / logistics internationally (on a weekly basis). * Preparing and organizing all travel documents, agenda for the trip, etc. * Submitting and ensuring approval of expenses. * Arranging events, functions, business lunches/dinners from a functional, logistical, financial and supportive aspect ensuring success and smooth running of each stage. * Supporting Internal Events (ie. Quarterly All-Hands meetings, Team Events, FKOM, Sapphire, World Tour Campaign, All Executive Visits). * Supporting the MD MENA when needed. * Preparing documents & letters and ensuring all contracts are signed in a timely manner and returned. * Following up and keeping track of all current / pending activities so as to ensure that nothing is missed and all requests are executed. WORK EXPERIENCE * Administrative & business support experience within a fast-paced environment. * Ideally experience of SAP internal tools and process. Job Details Date Posted: 2013-10-11 Job Location: Dubai, United Arab Emirates Job Role: Other Company Industry: Administration Preferred Candidate Career Level: Mid Career Apply Now - Jobs in UAE - Other Jobs in UAE - Search All Jobs

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